Microsoft Office Tutorials and References
In Depth Information
Using the Highlight Tool
You can also use Shift+F3 to change the case of text. This keyboard shortcut will cycle
through the Change Case options; the outcome depends on what you have selected in your
document. If you select a paragraph or sentence, provided the period is selected, Shift+F3
will cycle through UPPERCASE, lowercase, and Sentence case, as opposed to UPPERCASE,
lowercase, and Capitalize Each Word.
INSIDE OUT
All Caps vs. Change Case
Though there isn’t a visual difference between using the All Caps Font effect
(Ctrl+Shift+A) and the UPPERCASE option of Change Case, there is a distinct
difference between the two. All Caps is a format that is stored with the text, similar to Bold
or Underline, and the Change Case function simply changes the case of the text as if
it were originally typed that way in the document. For example, if you use the Clear
Formats command (discussed later in this section on page 223), text that you format
using All Caps will revert to the case you originally used when you typed it; whereas,
with Change Case the case of the text is remains as is when you use the Clear Formats
command.
Using the Highlight Tool
The main idea behind highlighting is to call attention to selected text in documents. When
reviewing documents, highlight colors can be used to indicate a particular issue (for
example, turquoise highlight might specify that a page reference needs to be completed, bright
green highlight could be used to draw attention to repeated information, and so forth).
Highlighting parts of a document works best when the document is viewed on the screen,
although you can use highlighting in printed documents if necessary.
To apply a single instance of highlight, select the text or object and then click the Text
Highlight Color command in the Font group on the Home tab. For multiple highlights, click
the Text Highlight Color command without selecting any text or objects. The mouse pointer
will display as a Highlighter with an I-beam, which you can then drag through text you wish
to highlight. To quickly turn off highlighting, click the Text Highlight Color button again, or
press Esc.
To change the Highlight color, click the arrow next to the Text Highlight Color command
to display the Highlight color palette. To turn off the Highlight feature, click the No Color
option.
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