Microsoft Office Tutorials and References
In Depth Information
Inserting Date and Time Elements
Note
The Set As Default button in the Date And Time dialog box sets the default format
for dates and times used in Word fields (those that update automatically), such as the
Date field, which can be inserted by pressing Alt+Shift+D, or the Time field, which can
be inserted by pressing Alt+Shift+T. The last default that is set will also be selected by
default the first time you access the dialog box during your current Word session.
When you use the Date And Time dialog box to insert a date and select the Update
Automatically option, the Date field will be used. This causes an automatic update to the current
system date and time each time you open the document or update the fields. Should the
date fail to update (for example, if the document is left open overnight), then place your
cursor in the date and click the Update option found above the Date field in the Content
Control to make the date current. If you do not want a date in a document to update
automatically, see the following Troubleshooting tip.
troubleshooting
Dates in my document keep updating automatically.
The Date field can be used in a document template as a method to automatically insert
the current system date in new documents based on the template. The problem with
using this method is that more often than not, the date the document was created—
not the current system date—is the desired date.
To resolve this issue, you can select the date and press Ctrl+Shift+F9 to convert it to
static text or use the CreateDate field in the template instead of the Date field. When a
new document based on the template is created, the CreateDate field in the document
will update to the current system date, rather than inheriting the creation date of the
template, because the document is newly created.
Making this correction in either the template or documents based on the template is a
fairly simple process. First, open the document or template, then press Alt+F9 to toggle
on the view of Field Codes. The date will look something like:
{DATE \@ “d MMMM yyyy”}
Place the cursor in front of Date and type CREATE. The date field should now look
something like:
{CREATEDATE \@ “d MMMM yyyy”}
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