Microsoft Office Tutorials and References
In Depth Information
Editing, Proofing, and Using Reference Tools
ChAPTER 10
Editing, Proofing, and Using
Reference Tools
Editing Tools in Word 2010. . . . . . . . . . . . . . . . . . . . . . . . 289
Spell It Right!. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290
Proofing Your Document . . . . . . . . . . . . . . . . . . . . . . . . . 295
Judging Your Document’s Readability Level . . . . . . . . . 306
AutoCorrecting Your Document . . . . . . . . . . . . . . . . . . . 307
Adding References in Word 2010 . . . . . . . . . . . . . . . . . . 312
Adding and Managing Sources . . . . . . . . . . . . . . . . . . . . 315
Inserting a Citation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317
Generating a Bibliography . . . . . . . . . . . . . . . . . . . . . . . . 319
Adding Footnotes and Endnotes . . . . . . . . . . . . . . . . . . 320
Inserting Cross-References . . . . . . . . . . . . . . . . . . . . . . . . 325
What’s Next? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329
A dding content to your document is one thing, and translating it so that colleagues
all around the world can read it is another. But as you put together a major project—
perhaps a slick new 100-page catalog, a compelling grant proposal, or an annual
report that you hope will inspire your top stakeholders—getting things right is a major
concern. A few easily missed typos can make the whole report look bad; a style or tone that
speaks over the head of your audience will leave your message misunderstood; and
research without the appropriate footnotes can make you look like you don’t know what
you’re talking about after all.
Luckily, the proofing tools in Microsoft Word 2010 can help you safeguard against these
kinds of errors. By running a series of checks—for example, a simple spell check and a
grammar check—you can make sure your document is as accurate as it can be. And by
using Word’s built-in AutoCorrect feature, you can help the program learn where you need
a little extra support (and provide it seamlessly) as you’re busy crafting the content you
want to share. Finally, Word includes a number of tools you can use to add references of
all kinds—citations, footnotes, bibliographies, and more—to the projects you create. This
chapter introduces you to these proofing tools and methods and helps you make sure the
content you produce really shines.
Editing Tools in Word 2010
All of the tools in this chapter play key roles in helping to ensure that your document is
the best it can be. And in many cases, they can help you increase your productivity and get
your document ready faster by automating common tasks. Here’s a list of some of the
editing and proofing tools you are likely to use in Word 2010:
Spell Checker Checks the spelling of your document as you add content and lags
words that are spelled incorrectly or are unrecognized. You can add your own custom
dictionaries with Word 2010 to allow for specialized terminology related to your
particular industry or area of expertise.
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