Microsoft Office Tutorials and References
In Depth Information
Controlling Proofing Display and Exceptions
Controlling Proofing Display and Exceptions
In general, while you are creating and editing a document, keeping an eye on spelling and
grammatical errors is a must. And using the automated proofing tools is an efficient way
to find your potential proofing errors quickly. However, certain types of documents, or
portions of documents, can be difficult to read due to the red and green wavy lines that might
appear throughout the content. This might not be the result strictly of spelling or
grammatical errors either; some documents might contain a lot of abbreviations, slang, and words
that aren’t in the standard dictionary. Or in the case of technical documents, they might
contain fragmented sentences, blocks of programming code, and words that aren’t usually
capitalized. So in these situations, the content is correct but the proofing marks detract
from the document’s readability. The following provides a few options that you can use to
suppress the display of proofing marks and to specify that perceived spelling and grammar
errors should be ignored by all proofing tools. We also have recommendations for using
each option:
Check Spelling As You Type and Mark Grammar As You Type These options
are found in Word Options in the Proofing section. If you clear the option for Check
Spelling As You Type, the display of the red and blue wavy lines will be suppressed
when viewing a document. If you clear the option for Mark Grammar As You Type,
green wavy lines will be suppressed when you view a document. However, you can
still use the Spelling & Grammar feature to check the document for proofing errors.
These are application options which means they are specific to your Word installation
and apply to all documents. It’s recommended that they be used for your personal
use only because they will not change the way others view your documents.
hide Spelling Errors In This Document Only and hide Grammar Errors In This
Document Only These options are also found in Word Options in the Proofing
section. Their effect is similar to disabling the Check Spelling As You Type and Mark
Grammar As You Type; however, they are saved with the document, as opposed to
application options. Spelling errors or grammar errors are not completely ignored—
you can still use the Spelling & Grammar feature—but all red and blue wavy lines (if
you select the Hide Spelling Errors In This Document Only option) and green wavy
lines (if you select the Hide Grammar Errors In This Document Only option) are
suppressed when you view the document. If others will be viewing the document, it’s
recommend that these options be used only after a document has been finalized.
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