Microsoft Office Tutorials and References
In Depth Information
Managing Custom Dictionaries
• Delete a term included in a custom dictionary. Select a word in the
Dictionary list and then click Delete. Or, if you want to remove all words in the list,
click Delete All.
5. Click OK twice when you have finished modifying your custom dictionary.
When you add terms to a custom dictionary, keep the following points in mind:
• Words cannot be more than 64 characters and cannot contain spaces.
• The custom dictionary is limited to 5,000 words and cannot be larger than
64 kilobytes (KB).
• Dictionaries are American National Standards Institute (ANSI) text files. This means
they can only contain characters that conform to the ANSI encoding standard.
With careful maintenance of your custom dictionary, including adding frequently used
terms, you can keep your spelling checker working at peak performance and increase
your efficiency. With a well-maintained custom dictionary, you’ll avoid having to
continually dismiss terms that appear regularly in your documents but aren’t included in the main
Creating New Custom Dictionaries
At times, you might work on jargon-laden documents that use very specific terminology.
For example, if you occasionally work on medical documents that contain terms such as
brachytherapy, echography, and osteotomy, you could create a custom dictionary named
Medical that you could activate whenever you’re using medical terminology. To create a
custom dictionary that you can use in addition to CUSTOM.DIC, follow these steps:
1. Display Word Options and the Proofing options. (Alternatively, click the Options
button in the Spelling And Grammar dialog box.) Then click the Custom
In the Custom Dictionaries dialog box, click New.
The Create Custom Dictionary dialog box appears. This dialog box displays a list
of the custom dictionaries currently available to Word in the UProof folder.
3. Type a name for the new custom dictionary in the File Name box then click Save.
When you create a custom dictionary, the file is saved with the .dic extension in the
UProof folder, along with the CUSTOM.DIC file and any other custom dictionaries