Microsoft Office Tutorials and References
In Depth Information
Managing Custom Dictionaries
Converting an Existing List of Terms to a Custom Dictionary
I f you have an existing list of terms or a style sheet containing terms you frequently
use, you can quickly create a custom dictionary without having to retype or copy all
the terms in the dictionary editing dialog box. To convert a list to a custom dictionary,
follow these steps:
1. Verify that each term appears on a separate line with no blank lines inserted
between terms. Then save your document as a plain text (.txt) file and close
the file.
2. Right-click the file name in Windows Explorer and rename the file to include
the .dic extension. (You must be viewing file extensions when renaming the file.)
3. After you rename the file, store it in your UProof folder.
The next time you display the Add Custom Dictionary dialog box, you’ll see your newly
created dictionary listed among the available custom dictionaries. Double-click the
newly added dictionary to add it to the Dictionary List in the Custom Dictionaries
dialog box.
Choosing a Default Dictionary
By default, all terms you add to a dictionary while running a spelling check are added to
the CUSTOM.DIC dictionary. You can change the custom dictionary in which added words
are stored by changing the default custom dictionary. By reconiguring your default
dictionary, you can quickly build very specific custom dictionaries without having to enter
terms manually.
Let’s return to the medical dictionary example. While you’re working on a medical
document, you could specify the medical dictionary as your default custom dictionary. Then
whenever you click Add To Dictionary, the specified term would be added to the medical
dictionary instead of CUSTOM.DIC. Configuring Word in this way would serve two
purposes: It would avoid adding unnecessary terms to the CUSTOM.DIC dictionary, and it
would save you from manually typing terms in the medical dictionary.
To specify which custom dictionary serves as the default file, perform the following actions:
1. Display Word Options, click Proofing, and then click the Custom Dictionaries button
to display the Custom Dictionaries dialog box.
2. Select the custom dictionary you want to be the default in the Dictionary List.
3. Click Change Default.
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