Microsoft Office Tutorials and References
In Depth Information
Judging Your Document’s Readability Level
The default custom dictionary will appear at the top of the list with (Default) after its name.
Now when you add a word to your custom dictionary (by clicking Add To Dictionary in the
Spelling And Grammar dialog box or right-clicking a word with a red wavy underline and
then clicking Add To Dictionary in the shortcut menu), the term will be added to the new
default custom dictionary.
Tip
Most of the time, you won’t need to have Word check all your custom dictionaries
every time you’re working on a document. Therefore, you might want to disable some
custom dictionaries until you need them. Other times, you might want to remove
a custom dictionary from your Dictionary list altogether. You can do this without
deleting the dictionary file. In some cases, you might want to delete a dictionary file
because you no longer use it. In the Custom Dictionaries dialog box, disable, remove,
or delete a dictionary by clicking the button appropriate to the task you want to
complete.
Judging Your Document’s Readability Level
You can configure Word to display a readability level for a document after you finish
checking spelling and grammar. Word determines readability levels by assigning Flesch Reading
Ease scores and Flesch-Kincaid Grade Level scores to documents. These scores are obtained
by rating the average number of syllables per word and average number of words per
sentence. The Flesch Reading Ease score is based on a 100-point scale, in which a higher score
means that a document is easier to read. Scores ranging from 60 to 70 are a good it for
most general purpose documents. The Flesch-Kincaid Grade Level score rates text based on
U.S. school grade level. For example, a score of 8.0 means that an eighth grader should be
able to understand the text. Most documents intended for the general public should score
near the 7.0 or 8.0 level.
To display reading statistics, select the Show Readability Statistics option and completely
check your document’s spelling and grammar as follows:
1. On the File tab, click Options.
2. Click Proofing, select the Show Readability Statistics check box then click OK.
3. Run a complete spelling and grammar check by clicking Spelling & Grammar on the
Review tab, or pressing F7.
When the check is complete, Word automatically displays information about the
reading level of the document, as shown in Figure 10-9.
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