Microsoft Office Tutorials and References
In Depth Information
Controlling AutoCorrect Changes
You can also use the AutoCorrect dialog box to add new AutoCorrect entries. This method
is useful if you have several entries to add, if you need to control the case of the
AutoCorrect entry as described in the previous cautionary note, or if you want to use AutoCorrect
to replace lengthy words or phrases. For example, if you include your organization’s detailed
legal copyright statement on everything you print, you can create an AutoCorrect entry
that inserts the entire mission statement when you type the letters lgco.
Note
AutoCorrect entries are stored in .acl files and are language specific. If you work with
multiple languages, verify your current proofing language before creating new
AutoCorrect entries.
Additionally, AutoCorrect entries cannot exceed 255 characters. If your AutoCorrect
replacement text exceeds the limitation, then create a building block instead. You learn
more about building blocks in Chapter 7, “Creating and Reusing Content.”
To add new entries by using the AutoCorrect dialog box, use the following steps:
1. On the File tab, click Options, navigate to the Proofing area, and then click the
AutoCorrect Options button or press Alt+T+A.
In the Replace text box, type the characters that you want to use for your AutoCorrect
entry. To make the entry case insensitive, use lowercase letters.
2.
Caution !
Do not use characters that form a word or acronym that you need to use in your
Word documents or other Office 2010 applications; they will always be corrected
automatically.
Furthermore, playing tricks on your co-workers, such as changing 2007 to 2006, is
strongly discouraged.
In the With text box, type the word or phrase that you want replaced automatically in
your document as you type. Include any desired capitalization and punctuation.
3.
4. Click Add. Word then adds the new AutoCorrect entry to the list.
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