Microsoft Office Tutorials and References
In Depth Information
Formatting Your Document
ChAPTER 11
Formatting Your Document
Paragraph Basics in Word . . . . . . . . . . . . . . . . . . . . . . . . . 332
Managing AutoFormat Effectively. . . . . . . . . . . . . . . . . . 334
Formatting Paragraphs by Aligning
and Indenting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338
Addressing Spacing Issues . . . . . . . . . . . . . . . . . . . . . . . . 343
Controlling Alignment by Using Tabs . . . . . . . . . . . . . . . 347
Controlling Line and Page Breaks . . . . . . . . . . . . . . . . . . 353
Taking Control of Hyphenation . . . . . . . . . . . . . . . . . . . . 354
Creating Drop Caps in Existing Paragraphs . . . . . . . . . . 357
Creating Effective Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . 358
Creating a Quick List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361
Enhancing Bulleted Lists . . . . . . . . . . . . . . . . . . . . . . . . . . 364
Improving Numbered Lists . . . . . . . . . . . . . . . . . . . . . . . . 367
Changing List Indents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 372
Creating and Using Multilevel Lists . . . . . . . . . . . . . . . . . 373
What’s Next? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 378
T here s no big secret to making a document look good. Basically you want the look
and feel of your pages to it the style your audience is expecting, leave plenty of
white space to give the reader’s eye a rest, include interesting visuals, such as photos,
tables, or diagrams where they it, and use colors that are easy on the eye.
Simple, right?
Well, as any professional designer will tell you, there’s quite a bit of work behind what
appears to be a simple design. Efficiency, consistency, and connection are all important
if you want your design to help readers get the message you’re trying to convey in your
document. And if you want to inspire your readers to a particular action—inviting them
to make a donation to your fundraising campaign, for example, or deciding to order your
product online—you need to make sure you’ve considered the format and presentation of
your document from a number of important angles.
The last chapter focused on proofing the content you’ve added to your document and
extending it by adding references to your work. This chapter helps you improve the way
your content looks by working with all kinds of formatting controls at the paragraph level.
Tip
As you’ve probably noticed, Word 2010 offers all kinds of tools for formatting at
various levels. You can format the entire page; arrange specific sections; change the look
of paragraphs, words, and headings; and format individual words. This chapter focuses
on working with formats at the paragraph level, which includes formats for lists,
alignments, spacing, and hyphenation.
331
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