Microsoft Office Tutorials and References
In Depth Information
Using the Ruler to Align Paragraphs
Table 11-2 Paragraph Align and Formatting Tools
Format
Button
Keyboard shortcut Description
Align Left
Ctrl+L
Aligns text and other elements along the
left margin of the page or specified area,
with a ragged right (non-aligned) edge
Align Center
Ctrl+E
Aligns the midpoint of each line with the
horizontal center of the page or area
Align Right
Ctrl+R
Aligns text and other elements along
the right margin of the page or specified
area, with a ragged left edge
Justify
Ctrl+J
Aligns text lush with both the left and
right margins of the page or specified
area
Decrease Indent
Ctrl+Shift+M
Decreases a paragraph’s indent by one
tab stop. By default, automatic tab stops
are set every 0.5 inch
Increase Indent
Ctrl+M
Increases a paragraph’s indent by one
tab stop. By default, automatic tab stops
are set every 0.5 inch
To apply these paragraph alignments and formats, simply click in the paragraph you want
to change and click the tool to apply the setting. Note that you can use the alignment tools
together with the Decrease Indent and Increase Indent tools to achieve the effect you want
for the selected paragraph.
Using the Ruler to Align Paragraphs
It’s easy to align paragraphs and set indent levels using the tools on the Home tab, but
when you want to be precise about the way your text aligns, you can use the ruler to set
format rules. To display the ruler, on the View tab, select the Ruler check box. You can also
display the ruler by clicking the View Ruler button at the top of the vertical scrollbar. After
you choose to display the ruler, you’ll be able to see it in Draft, Web Layout, and Print
Layout views. Note that the 0 (zero) mark on the ruler corresponds to the left margin setting,
as shown in Figure 11-4. By default, the left and right margins are set to 1 inch, or 2.54
centimeters, for Letter paper size. Thus, the default setup provides 6.5 inches, or 16.51
centimeters, between the margins for content.
 
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