Microsoft Office Tutorials and References
In Depth Information
Using the Ruler to Set Tabs
To resolve this issue, use a manual tab instead of multiple automatic tabs. In this
example, a manual Left tab has been set at 3 inches on the ruler:
As a result, there is a total of 3 inches of space available for text between the left
margin and the manual tab stop. This space can be used before the text will shift to the
next tab stop. In addition, pressing Tab once is far easier than adding multiple tabs and
multiple spaces to align text. For more on setting manual tabs, see the next section.
Using the Ruler to Set Tabs
You can set manual tabs by using the horizontal ruler in Word. Using the ruler has a couple
of advantages: You get visual feedback as soon as you set the tabs, and you can drag the
ruler tabs to the left or right until you’re satisfied with their positions. (You can even drag
tabs off the ruler to delete them.) As soon as you set a manual tab on the ruler, selected
text preceded by a tab character moves to reflect the setting. To use the ruler to add
manual tabs, complete the following steps:
1. Click in the paragraph(s) in which you want to set tabs, or position the insertion
point at the location where you want to create a new paragraph containing the tab
2. Select the tab type you want to add by clicking the button in the top-left corner
of the work area; this is called the tab selector . Each click of your mouse will cycle
through the available tab types. Table 11-3 shows how each of the tab types appear
in the tab selector and other available indent markers. Figure 11-6 (shown previously)
shows the various tab types in action.
3. After you select a tab type, click in the lower portion of the ruler (in the white space
below the numbers) to insert a manual tab. If you position a manual tab incorrectly,
you can drag it off the ruler to delete it or drag it left or right to reposition it.
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