Microsoft Office Tutorials and References
In Depth Information
Using the Ruler to Set Tabs
Table 11-3 Tab and In dent Types
Button Name Description
Left Tab Text begins at the tab stop and continues right. This is the most
commonly used tab type.
Center Tab Text is centered on the tab stop.
Text aligns at the tab stop and moves left.
Aligns a number on the decimal point, or where the decimal point
would appear if the number does not show a decimal. When used in a
Word table, numbers do not need to be preceded by a Tab character.
Creates a vertical line. With this setting, you can draw vertical lines
that span any number of horizontal lines of text. This tab type is not
used for aligning text in a document.
Activates the First Line Indent feature. Allows you to create a first line
indent with a single click instead of dragging the indent marker.
Activates the Hanging Indent feature. Using this method, you can
create a hanging indent with a single click instead of dragging the
Carrying Tabs from One Paragraph to the Next
If you set tabs in a paragraph, those tab settings will automatically carry over into the
next paragraph you create when you use the Enter key to start a new paragraph. So,
when you press Enter at the end of the paragraph in which you defined tab settings,
the new paragraph have the your tab settings as well. On the other hand, if you format
tabs in a paragraph that’s already embedded among other paragraphs, the tab settings
will not automatically extend to the existing paragraphs that follow.
If you want to extend tab formatting to existing paragraphs, you need to select all the
paragraphs you want to format before you set the tabs.
Note that if the paragraph contains multiple lines, you’ll see the manual tab when your
cursor is in any line of the paragraph. However, the manual tab belongs to the
paragraph, rather than to each line. For example, deleting the manual tab will affect all lines
of the paragraph.
Finally, if you want to set tabs throughout an entire document, press Ctrl+A to select
the document and then set your tabs on the ruler. Be aware that setting tabs for an
entire document might affect existing tabs, so be sure to review your document after
you make wide-ranging changes such as this. In addition, you might want to clear
any existing tabs before inserting your new global tabs. The process of deleting tabs is
described in the section titled “Clearing Manual Tabs,” on page 352.