Microsoft Office Tutorials and References
In Depth Information
Additional Style Options
Displaying Only the Styles Currently in Use in Your Document
The Styles pane shows a mix of styles available in your document—both those in use
and those not used. You can change this option to show only those styles that have
been put into play in your current document. This helps you check the consistency of
styles you’ve used and make choices about where to remove or consolidate styles you
no longer need.
To display only the styles in use in the current document, click the dialog launcher in
the Styles group to display the Styles pane. Click Options at the bottom of the pane
and, in the Style Pane Options dialog box, click the Select Styles To Show arrow, and
then click In Use. Click OK to save your changes and return to the Styles pane.
Additional Style Options
The additional options in the Create New Style From Formatting dialog box can take
you even further into automating the formatting of your documents. It doesn’t matter
if you want to add styles to the Quick Style gallery as you go, update styles automatically
when you make formatting changes on the fly, or opt to modify the document template
that’s keeping track of your current Quick Styles, you can use these options to customize
the way Word uses Quick Styles to streamline your document formatting tasks.
Basing Styles on Existing Styles
By default, the styles you create in the Create New Styles From Formatting dialog box are
based on whichever style was in use when you accessed the dialog box. A good way to
understand a based-on style is to think of it as a parent style. When you base a style on
another style, it means that your style uses all of the settings of the based-on style plus
whatever modifications you make to the style, unless you explicitly define the settings.
This provides you with the capability to link or “chain” styles together.
For example, if you create a new style based on Heading 1, and your new style is defined
with only the Center paragraph alignment format, your new style inherits any changes
made to Heading 1 but always maintains the Center format—even if Heading 1 uses the
Left alignment format. Although this maintains consistency in related styles, this option can
also create a mess if you’re not careful. It’s for this reason that many people use Normal
or (No Style) as their based-on style. If you want more insight into the difference between
basing a style on the Normal style or (No Style), see the section titled “The Relationship
Between Document Defaults, the Normal Style, and (No Style),” on page 408.