Microsoft Office Tutorials and References
In Depth Information
Additional Style Options
Note
When a style is based on another style, the Delete Style Name option in the Styles pane
reads Revert To Style Name . When the Revert command is used, the style is deleted
and all paragraphs formatted with the style revert to the base style, as opposed to the
Normal style.
Specifying Styles for Following Paragraphs
Some styles are predictable—you can predict which style elements are likely to precede
or follow them 99 percent of the time. For example, most of the headings in your
documents are probably followed by Normal text, or perhaps your documents use a figure
number element that is almost always followed or preceded by a figure caption. You can
take advantage of style predictability and save yourself many unnecessary formatting steps
by configuring settings for paragraphs that follow specific elements.
When you specify a style to be applied automatically to a paragraph following a paragraph
that itself has a particular style, you specify that you want to apply that style after you press
Enter at the end of the current style (paragraph). You can easily specify a style for a
subsequent paragraph as you’re creating a new style. To do so, select a style in the Style For
Following Paragraph list box in the Create New Style From Formatting dialog box.
If you don’t specify a subsequent paragraph style, Word continues to use the current style
for subsequent paragraphs until you choose another one.
Allowing Styles to Automatically Update
The Automatically Update option can be one of the most dangerous options in the
dialog box if used incorrectly or the most beneficial if used correctly. When you allow a style
to automatically update, every formatting change you make to text to which the style is
applied automatically changes the style definition, and all text formatted with the style
updates before your eyes. While this sounds like a marvelous idea and one that could help
tremendously with formatting tasks, consider applying the bold format to a portion of a
paragraph and finding other paragraphs in your document have also changed to bold.
Better yet, if another group of styles is using that style as their based-on style, a good
portion of your document could end up bold as well—except, of course, those words that are
already bold. They will no longer be bold because bold is a toggle format and, as
previously noted in the section titled “Style Fundamentals” (on page 381), two bold formats result
in a not-bold format. (You might encounter similar results if you do not use a little thought
when setting the Style Based On option.)
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