Microsoft Office Tutorials and References
In Depth Information
Style Management Tools
Modifying the Document Template
By default, when you create a new style in Word, it is added only to the current document.
Similarly, if you modify a built-in style, that modification applies only to the existing
document. But you have the option to add the style, or modifications, to the template attached
to the current document if you choose. You can easily add a new style to a template by
selecting the New Documents Based On This Template option (in the Create New Style
From Formatting dialog box or the Modify Style dialog box) before you click OK.
Keep in mind that when you add a style to a template, you add the style to the template
that’s attached to the current document. Because Normal.dotm is the default template
in Word, the Normal template is used for a great number of documents. If the style you
are adding is not a style you commonly use, consider creating either a Quick Style Set or,
depending on your needs, a custom template instead, as described in Chapter 4.
If you add to or modify a style in the document template, you are prompted to save
changes when closing the file. However, if the document template is the Normal
template, you are prompted to save changes to the Normal template only when you exit
Word if the Prompt Before Saving Normal Template option is turned on in the Save
section on the Advanced tab in Word Options.
If you inadvertently add a style to a template, including the Normal template, you must
open the template to delete the style or use the Import/Export button in the Manage
Styles dialog box to display the Organizer and use it to delete the style. For more
information on the Organizer, see Chapter 4.
Style Management Tools
So now that you’ve got all these styles in various Quick Style Sets and templates, what will
you do with them all? Knowing how to manage the styles you use is an important part of
keeping your documents efficient and extensible. You can inspect your formatting using the
Style Inspector and the Reveal Formatting task pane. In addition, you can use Manage Styles
to coordinate the management of your styles by setting defaults, editing style settings,
choosing recommended styles, and restricting the ways in which styles can be changed in
your document. The following sections provide detailed descriptions of all these tools.
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