Microsoft Office Tutorials and References
In Depth Information
Managing Styles
Tip
You can set additional font and paragraph formats for the Document Defaults that are
not displayed on the Set Defaults tab. To set additional font defaults, click the dialog
launcher in the Font group on the Home tab to display the Font dialog box. To set
additional paragraph defaults, click the dialog launcher in the Paragraph group on the
Home tab to display the Paragraph dialog box.
For either dialog box, set your desired formats, click the Default button at the bottom
of the dialog box, and confirm the changes when prompted.
The Relationship Between Document Defaults, the Normal Style, and
(No Style)
In versions of Word prior to 2007, the Document Defaults were hard-wired into the
application and could not be changed. Word 2007 brought the switch to Office Open XML
formats, which paved the way for one of the biggest advancements in styles: the Document
Defaults in Word 2007 and Word 2010 are now stored in the documents (and templates)
themselves and can be modified easily. Understanding the role that Document Defaults
play is crucial in creating well-behaved documents. It can help you determine what you
should use for your based-on style and perhaps help you avoid certain style nuances that
can occur if your styles are not set correctly.
An interesting style aspect that many Word veterans might never have realized is if you do
not modify the Normal style in a document or if the formats for the Normal style match
those of the Document Defaults, the Normal style isn’t actually defined—it’s an “empty”
style and the Document Defaults are used instead. That being the case, in Word 2010,
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