Microsoft Office Tutorials and References
In Depth Information
Viewing a Document in Outline View
If you enter headings in your document and format them with one of heading styles (Head-
ing 1, Heading 2, or Heading 3) provided by Word, they appear as headings in Outline view,
as shown in Figure 13-2. The basic text styles applied to your document are reflected in the
outline, but all paragraph formatting (indents, before and after spacing, and line spacing)
is suppressed. When you return to Print Layout or Web Layout view, the paragraph
formatting is visible again.
Figure 13-2 Outline view makes use of the headings styles you apply in your document.
Headings don’t show up in Outline view.
When you switch to Outline view, why don’t any of your headings appear? If you
didn’t use the built-in heading styles that Word offers—Heading 1, Heading 2, or
Heading 3—Word won’t automatically recognize the headings as outline levels. To
correct the problem, click the headings in the outline one by one, click the Outline
Level arrow in the Outline Tools group, and choose the heading level you want in the
list. If you want to change all of the headings at once, select all of your headings (press
and hold Ctrl while you click to the left of the headings you want to select), click the
Outline Level arrow, and choose the level you want to apply to the headings.
Several different types of symbols appear in Outline view, as shown in Table 13-1. They let
you know what action to take while you are working in an outline.