Microsoft Office Tutorials and References
In Depth Information
The Navigation Pane vs. Using Outline View
The Navigation Pane vs. Using Outline View
You learned about the Navigation pane in Chapter 1, “Spotlight on Microsoft Word 2010,”
and discovered the number of ways you can move through your document and find
elements that are important in your work. With the Navigation pane, you can find your way
using headings, page thumbnails, or search results. When you use headings to navigate the
document, the headings are linked to the document, which means you can click any topic
to move easily to that part of the document. To display the Navigation pane, select the
Navigation Pane check box in the Show group on the View tab.
The great thing about using the Navigation pane for navigation is that you can view your
document in two ways at once: in a pseudo outline format and also in Print Layout view.
You can move to the topic you want to see by clicking the heading in the left panel of the
work area.
Why have the Navigation pane and an outlining feature? First, the Navigation pane is a
handy tool when you want to do things such as check the wording of a topic, make sure
the text you’ve added its the heading, and see at a glance that you’ve covered all of the
topics you intended to cover. But when you want to change the heading levels of text,
reorganize parts, or affect the table of contents in any way, the Outlining features area is a
better choice. For major structuring changes, text reorganizations, heading modifications,
and more, you want to work in Outline view. For simple, lay-of-the-land operations, the
Navigation Pane provides you with a clear picture of your document in a form that you can
access and navigate quickly. However, for all other outline-related tasks, you can find what
you need in Outline view.
Alphabetizing Headings in Outline View
If the document you’re working on requires that your content appear in alphabetical
order, arranged by headings, you can do the necessary sorting in Outline view. You
might want to use this feature, for example, when you’re preparing a product catalog
to share with clients or preparing a program reference guide for new hires. Here are
the steps for alphabetizing your headings:
1. Display Outline view.
2. Select all headings you want to alphabetize.
3. On the Home tab, in the Paragraph group, click the Sort tool.
In the Sort Text dialog box, click OK. This keeps the default settings, which
instructs Word to sort the content by text paragraphs (which includes headings).
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