Microsoft Office Tutorials and References
In Depth Information
Printing Documents Professionally
ChAPTER 14
Printing Documents Professionally
Printing in a Greener World . . . . . . . . . . . . . . . . . . . . . . . 435
The (Almost) One-Click Print Process in Word 2010 . . 436
Printing Quickly and Efficiently . . . . . . . . . . . . . . . . . . . . 443
Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 446
Setting Print Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 447
Specialized Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 454
What’s Next? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 460
We ve been hearing about the upcoming “paperless society” for years, and
although we can see signs that it is clearly on its way, chances are that you still
need to print—and print often—when you create documents in Word. Whether
you print and send letters, reports, brochures, booklets, labels, or forms, printing in Word
2010 has just become easier. Now print and print preview are together in one view, so you
can review, adjust, and choose print options, all in the same Backstage view. Nice.
This chapter walks you through various print operations in Word 2010 and throws in a
number of troubleshooting ideas for good measure. Along the way, you’ll find information
on setting various options and tailoring your print jobs so that you can finalize and
distribute your documents to the people waiting for them.
Printing in a Greener World
Today we are more aware of the cost of our printing than ever before. The paper we
consume, the ink cartridges we use, and the electricity that drives it all require resources we try
to use wisely. When you’re working in Word 2010, this green consciousness might manifest
itself in a number of ways:
Proofing your document electronically and printing only your final version
Saving the document as a PDF or XPS file and printing only when necessary
Using double-sided printing instead of printing on one side of the page only or
printing multiple pages per sheet
Sharing printers in a department in lieu of having a printer on every desk
Designing content that works in print, online, and electronically
When you design content that can be used in print or online, some of the benefits for the
online versions are that you can use colorful backgrounds and creative layout elements
435
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