Microsoft Office Tutorials and References
In Depth Information
Previewing Your Document
Figure 14-2 Change printers by clicking the one you want from the Printer list.
Because pagination can change when you use another printer, another important aspect to
keep in mind is that attempts to control pagination using manual page breaks typically fail
and result in empty or partially empty pages when another printer driver is used to print or
view the document.
Tip
If you intend to print your document on a printer that is not available, such as when
you are working at home and you intend to print the document at your office, you can
still install the correct printer driver and use it for document preparation even if the
printer is not physically available.
Previewing Your Document
Even though Print view displays your document as it will look when printed, you should
make a habit of paging though your entire document before printing. Like a painter
stepping back from the canvas, you can use preview to take a big-picture look at a page or
series of pages before you commit the information to hard copy. You can examine entire
pages at once, checking for obvious page setup errors and oddities and even applying
minor ixes to correct some of the errors you discover. For example, in preview, you can
quickly see when an image box overlays text (or vice versa), when a single line runs onto
the next page, or when indented text is misaligned.
In the Print window you have a chance to view your document from a variety of
perspectives before you print. By default, when you click Print in Backstage view (or press either
Ctrl+F2 or Ctrl+Alt+I), the current page is shown in the preview window on the right (see
Figure 14-3).
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