Microsoft Office Tutorials and References
In Depth Information
Printing Ranges
Figure 14-8 You can specify the number of copies and choose your collating preference.
When collating is enabled, Word sends one copy of your print job to the printer with the
collating instructions. In the long run, this method is probably easier for an end user. But
depending on the printer, it might take longer to process if the document is printed, and
then the next copy is printed, and so forth. It can also cause bottlenecks in a print queue if
the document contains many large graphics or extensive formatting. If you prefer, you can
choose Uncollated. On some laser printers, printing without collating might speed the
process and avoid bottlenecks in the print queue because the printer won’t need to reprocess
information for each copy of a page.
The Print To File option generates a .prn file that can be created using a Printer
Command Language (PCL) or PostScript (PS) printer driver. Primarily, these files are used
for creating PDF or TIF files. To actually print a .prn file, you need to type a print
command at a Command Prompt, such as COPY /B Filename.prn \\ComputerName\
PrinterShareName .
Printing Ranges
In many cases, you’ll want to print a selection of pages instead of an entire document. For
example, you might want to select and print a few paragraphs of text, print two or three
noncontiguous sections within a long report, or print the cover letter attached to your
updated résumé. To print specific pages and sections within a document, use the following
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