Microsoft Office Tutorials and References
In Depth Information
Selecting Table Cells
cells to multiple cells in the new table, the incoming cells might all be lumped into the cell
at the insertion point. Or you can easily—and accidentally—create a nested table in your
existing table when you really just meant to copy a few cells. How do you avoid these kinds
of copy surprises?
First, know what you’re copying. The trick is to select cell data if you want to copy cell data.
Likewise, select the cells themselves (or rows or columns) if that’s what you want to copy. By
capturing the table formatting marks when you highlight the section you want to copy, you
can be sure you get the results you expect.
Next, know where you’re copying to. If you are copying a row or a column, make sure
you’ve allowed enough room for the incoming data so that important entries won’t be
overwritten and lost. The new changes to the Paste tool in Word 2010 can help you with
this. After you copy the table data you want, click in the table where you want to place the
data then right-click. The context menu displays the Paste Options that are appropriate to
the type of data you’ve copied—you might see a Keep Source Formatting option, a Merge
Formatting option, or Keep Text Only option (see Figure 15-8).
Figure 15-8 Before you paste table data, right-click in the cell to see your Paste options.
Paste Options might also include other selections—such as Picture, Use Destination
Styles, Link & Keep Source Formatting, and Link & Use Destination Styles, depending
on the type of content you’ve copied in the table cells.