Microsoft Office Tutorials and References
In Depth Information
that these cells appear as a subgroup under “2010”. If you’re looking for a way to
consolidate data, you can use the Merge Cells command to take data from separate cells and
combine it in one cell. To merge cells in your table, select the cells—or the rows or columns—you
want to merge and select the Layout tab in Table Tools. Then click Merge Cells in the Merge
group. The cells you selected are combined into a single cell.
After a merge, you’ll probably need to do some editing to get your data looking the
way you want. Data takes on the format of the receiving cell; you might wind up with
extra lines and odd capitalization as a result.
As you might imagine, splitting cells is the opposite of merging them. When you have a
collection of data that you want to divide into separate cells, rows, or columns, you can
use Split Cells on the Layout tab of the contextual Table Tools. To split cells, begin by
selecting the cell, row, or column you want to split. Click Split Cells in the Merge group of the
Layout tab. In the Split Cells dialog box, enter the number of columns and rows over which
you want to divide the data. If you have previously merged the data you are now splitting,
Word “remembers” the original number of columns and rows and suggests those values
for the division. To retain the basic format and apply existing row and column formatting
to the new columns and rows, leave the Merge Cells Before Split check box selected. Click
OK to split the cells.
Adjust Column Sizes After Splits and Merges
After splitting or merging table cells, you’ll probably need to redistribute the space in the
columns. To resize a column quickly, point to the column border in the top row of the
column you want to change. When the pointer changes to a double-headed arrow, drag the
column border in the direction you want to resize the column. When the column is at
the size you want, release the mouse button.
If you need to apply a more precise measurement to the width of the column, right-click in
the column and choose Table Properties. Click the Column tab in the Table Properties
dialog box, enter the appropriate column width in the Preferred Width box, and then click OK.