Microsoft Office Tutorials and References
In Depth Information
Change Cell Spacing and Alignments
One aspect of working with tables that can be frustrating to new users involves getting the
content in the table to look just the way you want. Sometimes the text is too close to the
cell border; at other times, a picture aligns oddly in the cell space or changes the look of
the overall table.
You can control the amount of spacing in a cell as well as the alignment of the content
within the cell by using the tools in the Alignment group on the Table Tools Layout
contextual tab. The nine tools on the left side of the group enable you to choose how you want
the content to be aligned within the cell.
Clicking the Cell Margins tool displays the Table Options dialog box in which you can enter
the amount of space you want to appear along the Top, Bottom, Right, and Left sides of
When Size Matters
S uppose that your table is growing and growing. How big is too big? When should
you divide the table into two smaller tables that readers might be able to absorb
Your first consideration should be the type of document you are producing. If you
are creating a blog post that you want people to be able to read quickly online, don’t
add enormous tables that require the visitor to scroll down through your web page.
Break the large table into several small tables that readers can quickly click and view
In a print document, consider whether the table will continue over several pages. It’s
not unusual for a table to span more than one page, but if your table is running on for
pages and pages, consider breaking the long table into smaller chunks. You can repeat
the column labels at the top of each page to refresh your readers’ memories.
If your table needs to extend horizontally, you can change the page orientation to
landscape mode to accommodate the number of columns printed on the page. Be sure
to size the columns so they take only the amount of space they need; cut out extra
space and text.
This should help you create effective tables that your readers can navigate without
being overwhelmed by the amount of information you’re presenting.