Microsoft Office Tutorials and References
In Depth Information
Entering Chart Data
• Format The Format tab includes tools that let you enhance the look of your chart
by choosing the size of shapes on the chart; adding shadows, ills, and outlines;
changing the size of the chart; and selecting text wrapping and positioning options.
Throughout the rest of this chapter, you’ll learn more about when to use each of the tabs in
Chart Tools to change, enhance, and finalize the charts in your Word documents.
Entering Chart Data
When you first create a new chart, Word inserts a default set of dummy data into the
datasheet and displays the datasheet in Excel. You use the datasheet to enter, arrange, and
select the data you want to include in your chart. Throughout the life of your Word
document, you can add to and update the information in the datasheet as needed, ensuring
that your chart always stays fresh and reflects your most current data.
You can choose to link or embed chart data in a Word document. If you link a chart
in your Word document to an external source, it will be updated whenever the source
document changes. If you embed a chart in your document, you’ll be able to edit the
chart as you would normally, by double-clicking it in the hosting document.
You will use the Data group (available on the Chart Tools Design tab) to work with your
chart’s datasheet (see Figure 16-11). Here’s a quick look at the tools in that group:
• Switch Row/Column With this tool, you can swap rows and columns to create a
different display of the data in your datasheet.
• Select Data Displays the Select Data Source dialog box, in which you can choose
the data range you want to use for the chart. Additionally, you can choose the series
and category items you want to include or hide from display.
• Edit Data Displays the datasheet so that you can change, add to, or delete
information on the datasheet.
Figure 16-11 Use the Data group on the Chart Tools Design tab to work with the data in your