Microsoft Office Tutorials and References
In Depth Information
Linking Text Boxes to Flow Text
Linking Text Boxes to Flow Text
If you’ve ever created a newsletter or brochure, you know how tricky it can be to ill text
areas and properly manage jumps from one page to another. In Word, you can simplify
these types of tasks by linking text boxes. When you link text boxes, you indicate that any
text you insert into one text box will automatically low into the next text box when the
first text box cannot accommodate all of the inserted text. After you insert text into linked
text boxes, you can edit the text to make your story longer or shorter. Word automatically
relows the text throughout the series of linked text boxes.
The maximum number of linked text boxes allowable in one document is 31, which
means that you can have up to 32 linked text containers in one document.
When you want to link text boxes or shapes, you need to keep the following limitations
in mind:
Linked text boxes must be contained in a single document (they cannot be located in
different subdocuments of a master document).
A text box cannot already be linked to another series or story.
Before you low text into a series of linked text boxes, you should be sure that you’ve made
most of the changes to your text. You can then draw the text boxes you want to link and
into which you’ll import your story. When your text is ready and your text boxes are drawn,
follow these steps to link the text boxes and insert the text:
In Print Layout view, click the first text box or shape into which you want to insert text.
2. On the Format tab, click Create Link. The pointer changes to an upright pitcher, as
shown in the following example:
3. Move the pointer to the text box to which you want to link the first text box. When
you move the upright pitcher pointer over a text box that can receive the link, the
pitcher tilts and turns into a pouring pitcher. Click the second text box to link it to
the first text box.
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