Microsoft Office Tutorials and References
In Depth Information
Adding Objects to Your Word Document
Note
To avoid deleting an entire story when you delete a standalone, nonlinked text box,
click in the text box, press Ctrl+A to select the story, and then either drag or copy the
selected story into your document before you delete the text box.
Adding Objects to Your Word Document
One of the great things about Word 2010 is that it gets along well with others. When you
have files, charts, presentations, notes, worksheets, and even audio and video clips that
you want to include as part of a document, Word helps you out. To link or embed objects
in your document, you use the Object tool, which is available in the Text group on the
Insert tab.
Tip
You are likely to see the acronym OLE when you read about objects in Word. This refers
to Object Linking and Embedding, which is the name of Microsoft’s object technology.
With OLE, you can add objects to your document that maintain a link to the original
source file so that you can return to it (and the application that created it) for easy
editing. This way, any changes you make in the source file are reflected in your Word
document as well.
What’s the difference between linking and embedding? When an object is linked to your
file, the object isn’t actually stored in the Word document. A link is maintained so that if
the source file for the object changes, the changes will be reflected in your document. You
might use this technique, for example, when you want to include data from a sales report
that your sales manager keeps. When she updates the report, the changes are reflected
automatically in your document.
When you embed an object in your file, the source of the object is stored within your Word
document. You can easily edit the object by double-clicking it; this activates the program
that was used to create the object and you can make your changes and save them to return
to the updated object in your document.
As you can imagine, linking is great when you are working collaboratively on documents in
which the data often changes. It’s also helpful when you want to keep the size of the
document small (and the source file for the object is stored elsewhere). Embedding your objects
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