Microsoft Office Tutorials and References
In Depth Information
Managing Your Documents with Backstage View
ChAPTER 2
Managing Your Documents with
Backstage View
Introducing Backstage View . . . . . . . . . . . . . . . . . . . . . . . . 34
Working with Document Properties in the Info Tab. . . . 38
Accessing Recent Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Starting a New File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Previewing and Printing Documents. . . . . . . . . . . . . . . . . 57
Saving and Sending Your Documents . . . . . . . . . . . . . . . . 58
Getting Help in Word 2010 . . . . . . . . . . . . . . . . . . . . . . . . 60
Setting Word Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
What’s Next? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Working with your documents in Word 2010 isn’t all about creating content. Once
you design your page, enter your text, format it the way you want it, add your
illustrations, and do your proofreading pass, you need to think about what you
want to do with the file. Will you print it? Share it? Close it and go to lunch?
This chapter is all about what you do with the files you create in Word 2010. While you’re
creating your document, you will be making decisions about who can access it and when,
what kind of editing you want them to do, what kinds of tags and comments you add to
the file, and much more. In order to manage that type of information, perform file
management tasks, and set program preferences in Word, you will use the new Backstage view. This
view pulls together in one convenient place all the commands you need to set program
preferences, work with your Word files, get help, and save, share, and print your files.
Backstage view was designed with the idea of giving you an easy way to access all the tools
you need as you manage your documents. Because today we have so many different ways
to use and share the content we create, having one central location for file-management
tasks is more important than ever. We need to be able to use a consistent process to find,
save, create, open, and share our files—and that process should be similar, no matter which
Office 2010 program we are using.
The Ribbon was designed to bring you just the tools you need while you’re working on
various tasks in your document. The idea was to reduce both the clutter on the screen and
make the commands in the program easier to find and use. Backstage view was designed
with a similar goal in mind, except that the focus of the commands is different. Now instead
of using commands to create, format, and work with the content in your document,
Backstage view gives you the tool you need to work with the document itself.
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