Microsoft Office Tutorials and References
In Depth Information
Encrypting Documents
Encrypting Documents
Another way to restrict which users can open or modify a document is to encrypt the
document and use password protection. Encrypting a document encodes it so that it will
be unreadable to those who don’t have the password. When you encrypt the file, users
must enter a password before they can open or change the document. Standard passwords
in Word are case-sensitive. They can be up to 15 characters long, and they can contain
any combination of letters, numerals, spaces, and symbols. Here’s how to encrypt your
document:
1. Open the document you want to protect.
2. On the File tab, click Protect Document.
The Protect Document list appears, as shown in Figure 20-5.
Figure 20-5 On the File tab, click Protect Document to display security options in Word.
3. Click Encrypt With Password.
The Encrypt Document dialog box appears, as shown in Figure 20-6.
Figure 20-6 The Encrypt Document dialog box is where you can add a password to
protect your document
4. Type the password for your document.
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