Microsoft Office Tutorials and References
In Depth Information
After you click OK, Word will prompt you to reenter the password to verify it. After
you click OK the second time, password protection and encryption features will be in
It’s important that you keep track of the password you assign to your encrypted
document because Word has no way to recover it if it is misplaced or forgotten. You might
want to keep a backup copy of the document somewhere that is available only to
you—just in case.
After you assign a password to open a document, the Password dialog box will
appear whenever a user attempts to open the document, as shown in Figure 20-7. To
open the document, the user must enter the correct password and click OK. If a user
doesn’t know the password, she can click Cancel to abort the process.
Figure 20-7 The user must enter the correct password to access an encrypted file.
You might decide somewhere along the line that you don’t need the level of protection
you’ve added to your document after all. If you want to remove permissions or cancel
password protection, you can do it easily by performing the following:
• To remove permissions, click Change Permissions in the message bar (below the
Ribbon). The Permission dialog box appears. Clear the Restrict Permission To This
Document check box then click OK to save your changes. Permissions will no longer be in
effect for the current document.
• To cancel password protection, you must first open the document by using the
password. On the File tab, display the Info tab in Backstage view, click Protect Document,
and then click Encrypt With Password. In the Encrypt Document dialog box, delete
the password. Click OK to save the setting, and the password will no longer be used
for the document.