Microsoft Office Tutorials and References
In Depth Information
Removing Personal Information and Hidden Data
To turn off formatting restrictions, click Protect Document again, click Stop Protection at
the bottom of the Restrict Formatting And Editing pane, enter a password if required, and
then click OK.
Removing Personal Information and Hidden Data
One easy security measure you can take when sharing documents with others is to remove
information you don’t intend for others to see. For example, you can remove personal
information so that people who view your document won’t be able to see the names of
reviewers, the author of the document, and so forth. If your document contains other hidden
information, you’ll want to eliminate that as well. If you don’t delete hidden information,
other people who view your document might see data you’d rather they didn’t, especially
if they save your Word document in another file format (information hidden in a Word
document doesn’t remain hidden when a Word document is saved in another format and
viewed in another application). This section shows you how to remove personal information
from documents before you share the documents with others.
In addition to removing personal information, be sure to remove hidden text and accept
or reject any tracked changes before you pass your document to others. For more
information about accepting and rejecting tracked changes, see Chapter 22, “Collaborating and
Co-Authoring in Real Time.”
Removing Personal Information
In Word, you can easily remove the following types of personal information:
File properties, such as author name, manager name, company name, and last saved
by information
Names associated with comments and revisions (Word will change reviewers’ names
to Author automatically)
Routing slips
E-mail message headers generated when you click the E-Mail button
To remove these informational tidbits, run the Document Inspector, which is available in the
Check For Issues list on the Info tab in Backstage view. Here are the steps:
1. With your file open, on the File tab, click Check For Issues on the Info tab.
2. Click Inspect Document.
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