Microsoft Office Tutorials and References
In Depth Information
Applying Permissions to Documents
Applying Permissions to Documents
To apply permissions to a document, follow these steps.
1. Open the document you want to protect.
2. On the File tab, click Protect Document on the Info tab.
3. Click Restrict Permission By People then click Restricted Access.
In the Permission dialog box, select the Restrict Permission To This Document check
box.
4.
5. Click the Change or Read label (hovering the mouse pointer over the label will change
the label to a button) to access your address book or enter e-mail addresses in the
Read or Change boxes of the users who can access the document.
If you’re entering more than one e-mail address, separate the addresses with a
semicolon. If desired, click More Options to further configure user permissions.
6. Click OK to save your settings.
When you open the document in the future, the message bar shows that the document
now has restricted access (see Figure 20-17). If you want to change the settings currently in
effect for the document, you can click Change Permission to display the Permissions dialog
box.
Figure 20-17 The message bar, just below the Ribbon, lets you know that restrictions have been
applied to the current document.
Checking Document Accessibility
Another important check for documents that you create to share with others—or post in a
public folder or shared drive—concerns the issue of accessibility. More than ever before, all
kinds of users are working with Microsoft Office files, no matter what their skills and
limitations might be. In order to ensure that differently-abled workers can access the content in
your Word file, you can use the Accessibility Checker.
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