Microsoft Office Tutorials and References
In Depth Information
Sharing Your Documents
ChAPTER 21
Sharing Your Documents
Sharing Documents in Word . . . . . . . . . . . . . . . . . . . . . . 641
Word 2010 New Sharing Options . . . . . . . . . . . . . . . . . . 644
A Closer Look at SharePoint Workspace 2010 . . . . . . . 646
Setting Up and Using Windows Live SkyDrive. . . . . . . . 651
Working with Network Locations . . . . . . . . . . . . . . . . . . 654
Using Workgroup Templates . . . . . . . . . . . . . . . . . . . . . . 656
Sharing Word Documents via E-Mail . . . . . . . . . . . . . . . 658
Using Word to Send Faxes . . . . . . . . . . . . . . . . . . . . . . . . 663
What’s Next? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 666
Once upon a time, we typed our documents in our ho-hum word-processing
programs, sent the file to the printer, carried the printed pages down the hall, and
handed them to a colleague for review. Projects were completed in a linear,
assembly-line fashion; one person finished a section, another created the design, a
layout person assembled the document, and a proofreader looked it all over.
Today things happen much faster and much more collaboratively than that. You might be
part of a team—with colleagues on different continents—and you could all be working
simultaneously to complete a document within a specific timeframe. You’re working on the
executive summary while she writes the financial narrative. He’s putting together the charts,
and she’s gathering the list of bios for your board members.
When the draft is done you all need to review it, make comments and changes, tweak the
almost-done piece, and finalize your work. How can you do this as a team? How do you
share files easily (perhaps across long distances) and not override each other’s work? Word
2010 includes a number of features that make collaborating easier than ever. In fact,
collaboration was one of the banner design elements as Word 2010 was in development. In
this chapter you learn about the various ways in which you can share your documents with
your colleagues. (In the next chapter, you find out how to use revision marks, compare and
merge, and the new co-authoring tools to fine-tune your shared document.)
Sharing Documents in Word
The developers of Word 2010 realize that you don’t work in a vacuum and that you need to
collaborate—easily—on the documents you create. They know this, at least in part, because
they work the same way. In today’s highly connected and accelerated workplace, projects
need to be progressing in many areas all at once—businesses can’t afford to take months
preparing a document while one colleague after another has her turn with a revision.
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