Microsoft Office Tutorials and References
In Depth Information
Using Workgroup Templates
Note
If you open a document from a network location, you can save your changes to the
online document by pressing Ctrl+S. To save the document locally, you must first use
the Save As command to save the document to a location on your computer.
Using Workgroup Templates
A convenient way to keep a group supplied with the most up-to-date templates is to store
common templates centrally on a network server. (These shared templates are generally
referred to as workgroup templates .) By doing so, you can ensure that everyone working on
similar projects can access the same versions of templates at any time. A central repository
for workgroup templates also saves everyone the headache of distributing and obtaining
individual copies of the latest templates, and it can help to standardize documents across
the board.
You create workgroup templates in the same way you create other templates. You then
designate a folder as the workgroup template container and make sure that everyone’s
computer is configured to point to that file. Generally speaking, you’ll want to make workgroup
templates read-only files so that no one accidentally changes the template information. If
you want to ensure that only certain people can access the files, you might want to assign
passwords or designate the network share as read-only.
For more information about creating templates, see Chapter 4 “Templates and Themes for
a Professional Look.” For information about making documents read-only and
passwordprotected, see Chapter 20, “Securing Your Word Documents.”
To specify the location of workgroup templates on an individual computer, follow these
steps:
1. Click the File tab to display Backstage view, and then click Options.
2. Click Advanced then scroll down to the General settings. Click File Locations.
In the File Types list, select Workgroup Templates, as shown in Figure 21-15.
3.
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