Microsoft Office Tutorials and References
In Depth Information
Collaborating and Co-Authoring in Real Time
ChAPTER 22
Collaborating and Co-Authoring
in Real Time
Benefits of an Organized Revision Process . . . . . . . . . . . 667
Familiarizing Yourself with Markup Tools . . . . . . . . . . . . 668
Setting Reviewer Name . . . . . . . . . . . . . . . . . . . . . . . . . . 671
Viewing Comments and Revisions . . . . . . . . . . . . . . . . . . 673
Adding and Managing Comments Effectively . . . . . . . . 675
Tracking Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 677
Configuring Balloon and Reviewing Pane Options . . . . 680
Printing Comments and Tracked Changes . . . . . . . . . . . 684
Reviewing Comments and Tracked Changes . . . . . . . . . 685
Comparing or Combining Documents . . . . . . . . . . . . . . 693
Co-Authoring Documents in Word 2010 . . . . . . . . . . . . 697
What’s Next? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 702
M ost of the larger projects you create in Word—annual reports, sales catalogs,
brochures, mass mailings, and more—are likely to require the input of a team. Often
many colleagues work together to design, draft, edit, revise, and finalize a
document, and this means that being able to collaborate effectively and efficiently is one of the
key ingredients of a successful project.
Word 2010 includes a number of markup tools that enable you to see the changes your
teammates are proposing, accept or reject the changes, add and review comments,
compare and merge documents, and more. An important new feature in Word 2010 is the
co-authoring capability, with which you and your co-authors can simultaneously edit a
document on SharePoint Workspaces or your Windows Live SkyDrive site. What’s more, if
you’re using Office Communicator, you can interact with your co-authors in real time by
sending instant messages, e-mail, or making a voice or video call. This chapter walks you
through these various ways to collaborate using Word 2010 so that you can complete your
project—successfully and on time.
Benefits of an Organized Revision Process
Any time you’re managing a large project, it’s important to keep all the pieces straight. This
is especially true if you’re working with multiple versions of files—sending one copy to
marketing for approval, another to sales, and yet another to the communications department—
you need to be certain that you have the latest version of a file when you go to compile
results and finalize the document.
The markup tools in Word 2010 have been around for a couple of versions now, and they
provide you with the tools you need to easily track changes and merge feedback into one
cohesive whole. Using markup tools, coworkers can collaborate on publications without
667
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