Microsoft Office Tutorials and References
In Depth Information
Familiarizing Yourself with Markup Tools
losing ideas along the way; educators can require students to track and show changes
while the class works through the writing process; and you can keep an eye on personal
document changes, such as changes to legal agreements or contracts in negotiation.
No matter how many people you have on your team, everyone can review the same
document and incorporate changes and comments with those made by others. After colleagues
make their modifications, others in the group can insert responses directly into the document.
Throughout the process, Word meticulously tracks and color-codes everyone’s comments
and changes—as long as you configure the markup features properly.
Familiarizing Yourself with Markup Tools
To help streamline the revision process, the proofing, commenting, tracking, comparison,
and document protection tools are grouped on the Review tab (Figure 22-1). Although
you can track changes for your own purposes, the true strength of Word’s revision tools
becomes clear when you work with others. When you collaborate on a document, you can
use Word to track and merge the changes and comments made by other contributors,
highlight information to draw attention to selected text and graphics, and add ink and
voice comments. Specifically, Word provides the following reviewing and markup tools:
Comments. Use comments to annotate a document with suggestions and queries
without actually changing the document. In Word 2010, you can add text, ink, and
voice comments to documents. Comments are identified by comment markers in the
text, which can be displayed as balloons in the margin or as ScreenTips along with
the commenter’s initials, as described in the section titled “Adding and Managing
Comments Effectively,” on page 675.
Track Changes feature. Records editing changes, including deletions, added
content, and formatting changes made to a document. Word can track and
colorcode changes from multiple reviewers, and the changes can later be evaluated and
accepted or rejected on a case-by-case or global basis. For more information about
the Track Changes feature, see the section titled “Tracking Changes,” on page 677.
Compare (Legal Blackline) and Combine. Use this tool to compare the
differences between two documents and all revisions that are attributed to a single author.
Combine is used for merging two or more documents along with identifying who
changed what in the document. For more on these features, see the section titled
“Comparing or Combining Documents,” on page 693.
Ink support for Tablet PCs. Use this feature to draw and write on documents
directly by using a stylus or other drawing device. Using ink on a Tablet PC is
discussed in the section titled “Inserting Voice and Handwritten Comments,” on page 676.
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