Microsoft Office Tutorials and References
In Depth Information
Adding and Managing Comments Effectively
comment’s balloon color, which simplifies identifying who created which comments. The
combination of user initials, comment numbering, and color-coded content highlighting
makes identifying and referring to comments easy in Word 2010.
Note
The highlight used in the document for comments and revisions is not the same as the
Text Highlight Color found on the Home tab in the Font group. When comments and
revisions are removed, the highlight on the text is also removed. Many reviewers use
the Highlight tool to annotate content in the document; however, if you highlighted
text by using the Text Highlight Color tool, you need to remove the highlight manually
by selecting the text, clicking Text Highlight Color, and choosing No Color.
Adding and Managing Comments Effectively
When you or your reviewers add comments to a document, those comments might include
questions, comments, suggestions, or even content to be added into the document.
Comments give other users a means to call your attention to something without altering the
text itself. Adding comments is a simple task, and managing and resolving them involves
only reading the comment, making the call, and clicking Accept or Reject.
Inserting Comments
Things don’t get much easier in Word than inserting a comment. When you’re reviewing a
document and see something you want to comment on, simply click in that paragraph (or
select the text to which you want the comment to refer), then on the Review tab, click New
Comment in the Comments group. A comment balloon appears, extending from the place
where you positioned the cursor or your text selection (as demonstrated in the image that
follows). Add your comment by simply typing text, then click outside the comment balloon.
That’s all there is to it!
Tip
If you press Enter while typing a comment, a line will be added in the comment
balloon. To end the comment, click outside the balloon or press Esc.
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