Microsoft Office Tutorials and References
In Depth Information
Adding comments is great when you want reviewers to give you feedback based on the
overall content or direction of your document. But what about those times when you want
someone to add their own text, edit what you’ve written, or otherwise enhance your first
draft? When you’re sharing the document creation tasks with colleagues, you can help keep
all the changes straight and see what your coworkers have done in the file by using Tracked
Track Changes is available in the Tracking group on the Review tab. When you click Track
Changes to enable the feature, Word records the deletions, insertions, and formatting
changes made by each reviewer who modifies the document. By default, Word displays
each reviewer’s changes in a different color so that you can easily identify the sources of
changes within your document. When you work with a document that has been
modified by reviewers, you can use the Display For Review list on the Review tab to display the
changed document in four views, as described here:
• Final Show Markup This is the default display view. This view displays the final
document showing deletions, comments, formatting changes, and moved content.
Insertions are displayed in the document content, and deletions are displayed in
balloons by default.
• Final Hides the tracked changes and shows how the document would appear if you
accepted all the changes. Comments are also suppressed in this view.
• Original Show Markup Displays the original document and shows deletions,
comments, formatting changes, and moved content. Insertions are shown in balloons,
and deleted content is displayed in the document.
• Original Hides the tracked changes and shows the original, unchanged document
so that you can see how the document would look if you rejected all changes.
Comments are also suppressed in this view.
Being able to display your document in these various ways can help as you add, accept, and
reject tracked changes. Note, however, that Word doesn’t track some changes when you
modify a document, including changes you make involving the following list:
• Background colors
• Embedded fonts
• Some types of mail merge information, such as whether a file is a main document
or data file
• Some table modifications