Microsoft Office Tutorials and References
In Depth Information
Tracking Changes While You Edit
You probably won’t find that these limitations interfere with tasks involving tracked
changes, but you should be aware of the exceptions just in case. In addition, you might
sometimes see a message box warning that an action will not be marked as a change—
such as modifying a table. In these cases, you have the option of clicking OK to proceed or
Cancel to avoid making a change that won’t be tracked.
Tracking Changes While You Edit
When you track changes in a document, you can opt to display or hide the tracking marks
while you work. Generally, it’s easier to hide tracked changes if you’re editing and writing
text, and it’s better to view tracking marks when you’re reviewing a document’s changes.
When Word 2010 tracks changes, it automatically records insertions or deletions in
balloons (depending on your view, as described in the preceding section), which you can view
in Print Layout, Full Screen Reading, or Web Layout view. Word marks tracked changes in a
document as follows:
Added text. Appears in the reviewer’s color with underlining.
Deleted text. Displays in the reviewer’s color in a balloon. If the inline option is
chosen, deleted text shows in the content area with a strikethrough line indicating
the deletion.
Moved text. Shows text moved within a document automatically marked in green
(the default) with double-underlines below the moved text. In addition, the balloons
for moved text include a Go button in the lower-right corner that you can click to
move from the original location to the new location and vice versa.
Note
Moved text is unavailable in Compatibility Mode.
Text added and then deleted by the reviewer . Displays as though the text had
never been added. No marks appear in a document in places where a reviewer adds
information and then deletes the added information. (Rest assured your typos will
not be tracked!)
In addition to these actions, Word automatically inserts a vertical line, called a changed line
(also known in the publishing industry as change bars ) , along the left margin to indicate
that a change has been made. This line appears wherever text or formatting changes are
made while the Track Changes feature is turned on. Finally, the Reviewing pane
automatically generates a summary of changes including the number of insertions, deletions, moves,
formatting changes, and comments, as well as a grand total.
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