Microsoft Office Tutorials and References
In Depth Information
Balloon and Reviewing Pane Styles
Balloon and Reviewing Pane Styles
You can modify the font styles of balloon and Reviewing pane text and labels in the same
manner you modify other styles in Word documents—by using the Styles task pane. To
modify the Balloon Text style that controls the balloon labels (such as Comment, Inserted,
Deleted, and Formatted) and to change the Comment Text style (the text typed by
reviewers), follow these steps:
1. On the Home tab, click the Styles dialog launcher (or press Ctrl+Alt+Shift+S) to open
the Styles task pane.
In the Styles pane, click the Manage Styles button.
2.
3. On the Edit tab in the Sort Order list, select Alphabetical, select Balloon Text in the
Select A Style To Edit listbox, and then click Modify.
In the Modify Style dialog box, select any options you want.
Choose whether you want to make the changes to the current document only or add
the formatting to the document’s template (either Normal.dotm or another attached
template), and then click OK.
4.
In the Manage Styles dialog box, select Comment Text then click Modify.
5.
In the Modify Style dialog box, select any options you want.
Choose whether you want to make the changes to the current document only or add
the formatting to the document’s template, and then click OK twice to close both
dialog boxes.
6.
You can also modify comment text by selecting the text or label in an existing comment
in the Reviewing pane or balloon, applying format settings, and then updating the style to
match the selected text. For more information about working with styles, see Chapter 12,
“Applying and Customizing Quick Styles.”
When you modify the Comment Text style, you change the appearance of the text only (not
the labels) in the comment balloons and comment entries in the Reviewing pane. You do
not modify the inserted or deleted text displayed in tracked-change balloons or labels for
Reviewing pane entries.
Showing and Hiding Balloons
If you prefer to work with the Reviewing pane and not with balloons, you can turn them
off. If you prefer, you can use balloons only to show comments and formatting changes. To
control balloon display (in Print Layout, Full Screen Reading, and Web Layout views), on the
Review tab, click Show Markup then click Balloons, or you can configure the Use Balloons
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