Microsoft Office Tutorials and References
In Depth Information
Responding to Comments
Depending on the current view, the behavior of either set of Next and Previous commands
might vary. The views and variations in behavior are described as follows:
Draft view. Revisions are shown inline; comments can be displayed in the
Reviewing pane, or you can view the comment by positioning your cursor over the
comment marker and reading the ScreenTip text. When you click either set of Previous
or Next commands, the Reviewing pane opens when a comment is encountered (if it
isn’t open already).
Full Screen Reading view without balloons. Revisions are shown inline; comment
indicators are shown, but the Reviewing pane doesn’t open. You can view the
comment by positioning your cursor over the comment marker and reading the
ScreenTip text. (Previous and Next commands are not available in this view.)
Outline view. Revisions are shown inline; comments can be viewed as ScreenTip
text or in the Reviewing pane. When you click either set of Previous or Next
commands, the Reviewing pane opens when a comment is encountered (if it isn’t open
already), and the view changes to Draft view automatically.
Print Layout, Full Screen Reading, or Web Layout view with balloons. The
active balloon is indicated by a dark outline, darker shading, and solid connector line.
As previously noted, Previous and Next commands are not available in Full Screen
Reading Layout. You can press the Alt+Up arrow or Alt+Down arrow to move up or
down among balloons on a single page. (The Alt+Up and Alt+Down keyboard
commands also work in Print Layout and Web Layout views.)
Print Layout or Web Layout view without balloons. Revisions are shown inline;
comments can be viewed in the Reviewing pane. When you click either set of
Previous or Next commands, the Reviewing pane opens when a comment is encountered
(if it isn’t open already).
When you view balloons, you might notice that some have an ellipsis in the lower-right
corner. This symbol indicates that the entire text doesn’t it in the balloon. To view the
remainder of the text, click the ellipsis to open the Reviewing pane, which displays the entire
revision or comment.
Responding to Comments
Naturally, as you read through comments, you might want to respond to them. You can do
so in the following ways:
Type directly in a comment, in which case your response won’t be color-coded
according to your user name. In this scenario, you might want to include your name
or initials so others know who is making the additional comment.
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