Microsoft Office Tutorials and References
In Depth Information
good candidates for co-authoring, however. If your file uses any of the following elements,
Word developers say co-authoring might not work the way it should:
• The file is checked out by another user.
• The file uses IRM (Information Rights Management) or DRM (Digital Rights
Management) to secure the document.
• The document is encrypted.
• The file is saved in an earlier Word file format.
• The file has been marked as final.
• The file includes ActiveX controls.
• The document incorporates objects like SmartArt, a chart, or ink.
• The document is a master document.
If any of these items are currently in use in the document you want to share, you might
need to resort to a sequential check-in/check-out process in order to get all the revisions
you need in that specific file. Depending on the nature of the file, you might also be able
to remove the elements that interfere with co-authoring and then add them after the
coauthoring work on the document is done.
This chapter shows you how you can control the editing and commenting that goes on
in a collaborative document. Whether you share your document with 1 reviewer or 20,
you can keep the comments straight, choose what you want to keep, and discard the rest.
You also learned how to compare and merge documents, and you found out about the
new co-authoring features available when you work with others who are using SharePoint
Workspace 2010 or the Word Web App. The next chapter kicks off the last part of this topic
by showing you how to create and customize tables of contents and indexes.