Microsoft Office Tutorials and References
In Depth Information
Preparing Tables of Contents and Indexes
ChAPTER 23
Preparing Tables of Contents
and Indexes
Creating Effective Reference Tables. . . . . . . . . . . . . . . . . 706
Creating a Table of Contents . . . . . . . . . . . . . . . . . . . . . . 707
Preparing a TOC for the Web . . . . . . . . . . . . . . . . . . . . . . 714
Customizing a TOC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 714
Adding Indexes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 716
Creating Index Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . 718
Generating the Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 723
Updating an Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 727
AutoMarking Entries with a Concordance File . . . . . . . 728
What’s Next? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 730
W hen it comes to navigating a document—particularly longer documents—your
readers need a clear roadmap that points out how to find the information they
are most interested in reading. A good table of contents provides this kind of
roadmap, helping the reader see how the document is organized, listing clear headings that
reflect the content covered, and perhaps offering main and secondary sections in a way
that assists the reader to easily find what he is looking for.
A good index, especially in a long, complex document, gives readers a more detailed way
to find the specific item they want to see. Your index should offer a wide range of words
and phrases readers might use to look up specific content topics, and it must present the
reader with page numbers showing exactly where those topics are found. When they are
prepared well, a table of contents and an index provide readers with a sense that they can
easily find what they need in your document—both from the big picture and the detailed
view—which ensures that your document will be read and used in the way you hope it will.
Note
Often readers will review a table of contents (or the index) of a document or book
before deciding whether to read it. They are wondering (1) Is this worth my time? (2)
Will I find what I need in here? and (3) Is this document relevant to me? If you want
people to read what you’ve prepared, create a good table of contents to show them
how your document its what they’re looking for. The clearer your table of contents,
the better your readers will like it.
This chapter introduces you to creating tables of contents, other reference tables, and
indexes in Word 2010. You’ll learn how to create, edit, customize, and update your table of
contents. You’ll also find out how to add entries for the special reference tables that make
it easy to locate figures, citations, and more in your long documents. Finally, you’ll learn the
ins and outs of creating indexes that spotlight the key topics in your document.
705
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