Microsoft Office Tutorials and References
In Depth Information
To Save a Workbook
Plan
Ahead
Determine where to save the workbook.
When saving a workbook, you must decide which storage medium to use.
If you always work on the same computer and have no need to transport your projects to
a different location, then your computer’s hard drive will suffi ce as a storage location. It
is a good idea, however, to save a backup copy of your projects on a separate medium in
case the fi le becomes corrupted or the computer’s hard drive fails.
If you plan to work on your workbooks in various locations or on multiple computers,
then you should save your workbooks on a portable medium, such as a USB fl ash drive
or CD. The workbooks used in this topic are saved to a USB fl ash drive, which saves fi les
quickly and reliably and can be reused. CDs are easily portable and serve as good backups
for the fi nal versions of workbooks because they generally can save fi les only one time.
To Save a Workbook
You have performed many tasks while creating this project and do not want to risk losing the work completed
thus far. Accordingly, you should save the workbook. The following steps save a workbook on a USB fl ash drive
using the fi le name, Walk and Rock Music 1st Quarter Sales.
Note: If you are using Windows XP, see Appendix F for alternate steps.
1
With a USB fl ash drive
connected to one of
the computer’s USB
ports, click the Save
button on the Quick
Access Toolbar to dis-
play
the Save As
dialog box
(Figure 1–41).
Save As
dialog box
Save
button
Documents is default
folder (your default
folder may differ)
Folders button is a toggle that
causes Folders list to appear or
disappear each time you click it
Navigation pane
(your list may
differ)
Book1 displayed as default fi le
name and selected in File name
text box
If the Navigation
pane is not displayed
in the Save As dialog
box, click the Browse
Folders button to
expand the dialog box.
Details pane
default fi le
type is Excel
Workbook
If a Folders list is
displayed below the
Folders button, click
the Folders button to
remove the Folders list.
Do I have to save to a
USB fl ash drive?
No. You can save to any
device or folder. A folder is a specifi c location on a storage medium. You can save to the
default folder or a different folder. You also can create your own folders, which is
explained later in this topic.
Browse Folders button changed
to Hide Folders button because
dialog box is expanded
Figure 1–41
 
 
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