Microsoft Office Tutorials and References
In Depth Information
Microsoft Office 2007 Help
Microsoft Offi ce 2007 Help
At any time while you are using one of the Offi ce programs, you can interact with
Microsoft Offi ce 2007 Help for that program and display information about any topic
associated with the program. Several categories of help are available. In all programs, you
can access Help by pressing the F1 key on the keyboard. In Publisher 2007 and Outlook
2007, the Help window can be opened by clicking the Help menu and then selecting
Microsoft Offi ce Publisher or Outlook Help command, or by entering search text
in the ‘Type a question for help’ text box in the upper-right corner of the program win-
dow. In the other Offi ce programs, clicking the Microsoft Offi ce Help button near the
upper-right corner of the program window opens the program Help window.
The Help window in all programs provides several methods for accessing help
about a particular topic, and has tools for navigating around Help. Appendix C contains
detailed instructions for using Help.
Collaboration and SharePoint
While not part of the Microsoft Offi ce 2007 suites, SharePoint is a Microsoft tool that
allows Offi ce 2007 users to share data using collaborative tools that are integrated into
the main Offi ce programs. SharePoint consists of Windows SharePoint Services, Offi ce
SharePoint Server 2007, and, optionally, Offi ce SharePoint Designer 2007.
Windows SharePoint Services provides the platform for collaboration programs and
services. Offi ce SharePoint Server 2007 is built on top of Windows SharePoint Services.
The result of these two products is the ability to create SharePoint sites. A SharePoint site is
a Web site that provides users with a virtual place for collaborating and communicating with
their colleagues while working together on projects, documents, ideas, and information.
Each member of a group with access to the SharePoint site has the ability to contribute to
the material stored there. The basic building blocks of SharePoint sites are lists and libraries.
Lists contain collections of information, such as calendar items, discussion points, contacts,
and links. Lists can be edited to add or delete information. Libraries are similar to lists, but
include both fi les and information about fi les. Types of libraries include document, picture,
and forms libraries.
The most basic type of SharePoint site is called a Workspace, which is used
primarily for collaboration. Different types of Workspaces can be created using SharePoint
to suit different needs. SharePoint provides templates, or outlines of these Workspaces, that
can be fi lled in to create the Workspace. Each of the different types of Workspace templates
contain a different collection of lists and libraries, refl ecting the purpose of the Workspace.
You can create a Document Workspace to facilitate collaboration on documents. A
Document Workspace contains a document library for documents and supporting fi les, a
Links list that allows you to maintain relevant resource links for the document, a Tasks list
for listing and assigning To-Do items to team members, and other links as needed. Meeting
Workspaces allow users to plan and organize a meeting, with components such as Attendees,
Agenda, and a Document Library. Social Meeting Workspaces provide a place to plan social
events, with lists and libraries such as Attendees, Directions, Image/Logo, Things To Bring,
Discussions, and Picture Library. A Decision Meeting Workspace is a Meeting Workspace
with a focus on review and decision-making, with lists and libraries such as Objectives,
Attendees, Agenda, Document Library, Tasks, and Decisions.
Users also can create a SharePoint site called a WebParts page, which is built from
modules called WebParts. WebParts are modular units of information that contain a
title bar and content that refl ects the type of WebPart. For instance, an image WebPart
would contain a title bar and an image. WebParts allow you quickly to create and modify
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