Microsoft Office Tutorials and References
In Depth Information
APPENDIX D Publishing Office 2007 Web Pages to a Web Server
Appendix D
Publishing Offi ce 2007
Web Pages to a Web Server
With the Offi ce 2007 programs, you use the Save As command on the Offi ce Button
menu to save a Web page to a Web server using one of two techniques: Web folders or
File Transfer Protocol. A Web folder is an Offi ce shortcut to a Web server. File Transfer
Protocol ( FTP ) is an Internet standard that allows computers to exchange fi les with other
computers on the Internet.
You should contact your network system administrator or technical support staff at
your Internet access provider to determine if their Web server supports Web folders, FTP,
or both, and to obtain necessary permissions to access the Web server. If you decide to
publish Web pages using a Web folder, you must have the Offi ce Server Extensions (OSE)
installed on your computer.
Using Web Folders to Publish Offi ce 2007 Web Pages
When publishing to a Web folder, someone fi rst must create the Web folder before
you can save to it. If you are granted permission to create a Web folder, you must obtain
the Web address of the Web server, a user name, and possibly a password that allows you
to access the Web server. You also must decide on a name for the Web folder. Table D–1
explains how to create a Web folder.
Offi ce 2007 adds the name of the Web folder to the list of current Web folders. You
can save to this folder, open fi les in the folder, rename the folder, or perform any opera-
tions you would to a folder on your hard disk. You can use your Offi ce 2007 program or
Windows Explorer to access this folder. Table D–2 explains how to save to a Web folder.
Table D–1 Creating a Web Folder
Table D–2 Saving to a Web Folder
1.
Click the Offi ce Button and then click Save As
or Open.
1.
Click the Offi ce Button, click Save As.
2.
When the Save As dialog box is displayed, type the
Web page fi le name in the File name text box. Do
not press the ENTER key.
2.
When the Save As dialog box (or Open dialog box)
appears, click the Tools button arrow, and then click
Map Network Drive... When the Map Network Drive
dialog box is displayed, click the ‘Connect to a Web
site that you can use to store your documents and
pictures’ link.
3.
Click the Save as type box arrow and then click Web
Page to select the Web Page format.
4.
Click Computer in the Navigation pane.
3.
When the Add Network Location Wizard dialog
box appears, click the Next button. If necessary,
click Choose a custom network location. Click the
Next button. Click the View examples link, type the
Internet or network address, and then click the Next
button. Click ‘Log on anonymously’ to deselect the
check box, type your user name in the User name
text box, and then click the Next button. Enter the
name you want to call this network place and then
click the Next button. Click to deselect the ‘Open
this network location when I click Finish’ check box,
and then click the Finish button.
5.
Double-click the Web folder name in the Network
Location list.
6.
If the Enter Network Password dialog box appears,
type the user name and password in the respective
text boxes and then click the OK button.
7.
Click the Save button in the Save As dialog box.
 
 
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