Microsoft Office Tutorials and References
In Depth Information
The Accessibility Checker identifies potential difficulties that people with disabilities
might have reading or interactive with an Excel workbook. The Accessibility Checker
generates a list of errors and warning and possible fixes in the Accessibility Checker pan-
el. Use the information to determine what caused each issue and for suggestions on how
to fix it. In addition to the Accessibility Checker, you can also add alternative text (also
known as alt text) to objects and other items to provide information for people with visual
impairments who may be unable to easily or fully see it. Alternative text also helps people
with screen readers understand the content in a workbook. You can create alternative text
for shapes, pictures, charts, tables, SmartArt graphics, or other objects. When you point to
an object with alternative text in a screen reader or DAISY (digital Accessible Informa-
tion System) or in most browsers, the alternative text appears.
Check Accessibility and Add Alternative Text
Click the File tab, and then click Info .
Click the Check For Issues button, and then click Check Accessibility .
Excel checks compatibility for content that people with disabilities might find
difficult to read.
View the compatibility summary information of errors and warnings in the Ac-
cessibility Checker pane.
Select an issue under Inspection Results to find out how to fix it under Addi-
To add alternative text, right-click the object or item, point to a command (var-
ies depending on the object or item), such as Format, click Alternative Text or
Alt Text , enter a title and description, and then click OK .