Microsoft Office Tutorials and References
In Depth Information
Set Permissions
Open a presentation in PowerPoint.
Click the Microsoft Office button to open the
dropdown menu.
Choose Save As to open the Save As dialog box, shown
in Figure 16-5.
Click Tools to open a pop-up menu and choose General
Options to open the General Options dialog box.
In the General Options dialog box shown in Figure 16-6,
choose from the following:
Password To Open: Type a password when you want
to protect a presentation from being viewed by those
without permissions.
Password To Modify: Type a password to prevent
those without permissions from editing or changing
your presentation.
Privacy Options: Check the box for Remove
Automatically Created Personal Information From
This File On Save to eliminate metadata containing
privacy information.
Macro Security: Click this button to enable/disable
Figure 16-5: Select Save As and choose General Options in the Tools menu
Figure 16-6: Add a password to protect viewing
and/or editing your presentation
You can add both a Password to open and a Password to modify
when you want only those with permissions to view your file, but
you don’t want the viewers to modify the document.
Microsoft offers you another set of security options available through
server-side Digital Rights Management. Open the Windows Office menu
and choose Finish
Restrict Permission and choose from submenu
commands for various encryption options. You need to subscribe to a service
and use a Microsoft .NET account. A wizard walks you through steps to
create a trial account and test the service before subscribing. For more
information on this service, use the PowerPoint Help documents.
Click OK, and a confirmation dialog box opens. Type
your password(s) again to confirm and click OK to
return to the General Options dialog box. Click OK in
the General Options dialog box. Click Save in the Save
As dialog box to save the file with encryption.
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