Microsoft Office Tutorials and References
In Depth Information
Sunday in one of those months), a dialog box appears, asking you how to
handle this situation. You can choose not to create the task, or you can let
Project adjust the day to the next working day in that period.
To assign resources to a recurring task, you can use the resource column in
Gantt Chart view. (The Recurring Task Information dialog box doesn’t have a
Resources tab.)
Starting and Pausing Tasks
When most people start using Project, one of the first things they try to do is
enter a start date for every task in their project. After all, you always include
dates when you write up a to-do list, right? Well, for one thing, you’re jumping
the gun — and missing out on one of the great strengths of project
management software: the capability to schedule tasks for you according to
sometimes-complex combinations of factors, such as dependencies between tasks
and task constraints. By allowing Project to determine the start date of a
task, you allow it to make adjustments automatically when changes occur.
If you enter a task duration and don’t enter a start date for the task, that task
starts by default as soon as possible after the project start date you set in the
Project Information dialog box, based on any dependencies you set up
between tasks.
Typically, to establish a task’s start date, you look for something in the
project that would dictate its timing; for example, if you don’t want construction
to begin until you obtain permits, set a dependency between the permits task
and the construction task in such a way that construction can’t start before
the permit task ends.
Certain tasks, however, must start on a specific date. Examples are a holiday,
an annual meeting, or the start of the fishing season.
Project sets the finish date of a task based on when that task starts as well as
the task duration. If a task must finish on a certain date, however, you can set
a finish date and let Project determine the start date.
Entering the task start date
Setting a start date or a finish date for a task applies a kind of constraint on it
that can override dependency relationships or other timing factors. Task
constraints, discussed in the upcoming “Constraints You Can Live With” section,
are the preferred way to force a task to start or end on a certain day. If you
determine, however, that a particular task must begin or end on a set date no
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