Microsoft Office Tutorials and References
In Depth Information
Task Information in Action: Planning
Your Next Space Launch
If you want to tie together all the task-setting information covered in this
chapter, you can look at it in the context of a specific project. Suppose that
you’re managing a space shuttle launch and you have these main tasks:
Train personnel
Launch public relations
Check equipment
Launch operation
Under the public relations task, suppose that you have three subtasks:
Write press releases
Hold press conference
Set up interviews with astronauts
Your first step is to set durations for each task. They’re determined to a great
extent by your experience with similar projects, but suppose that you
determine that writing press releases will take two days, a press conference will
take two hours, and setting up interviews will take three days. You enter
these durations in one of two locations: in the Durations column or in each
individual Task Information dialog box.
Next, you have to determine the task types. Write Press Releases is an
effortdriven, fixed-work task. (If you get somebody to help you, it takes less time to
complete the work.) Hold Press Conference, on the other hand, has a fixed
timing (after two hours, you cut off the press); in this case, it’s a fixed-duration
task. Finally, Set Up Interviews with Astronauts could be a fixed-units task:
It takes a certain number of hours to make all the phone calls and
arrangements, but when the arrangements are done, you might still want the resources
available for confirmations or to deal with changes. With a fixed-units task
(which is the Project default), completing the number of units of work doesn’t
change the resource hours you assigned.
Finally, what task constraints might you apply to these tasks? Although I’m
not a fan of applying too many constraints to any project, here are a couple of
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